Privacy policy
Established: October 1, 2015
Revised: November 1, 2017
Uzu Corporation
Representative Director: Yuko Koterasawa
We fully recognize our social mission regarding the protection of all personal information we handle, and we comply with all laws and regulations regarding personal information, including the protection of individuals' rights.
We have established a personal information protection management system to embody the following policy, and we hereby declare that we will work to continuously improve it company-wide, while constantly keeping abreast of the latest trends in IT technology, changing societal demands, and fluctuations in the business environment.
We will only acquire, use, and provide personal information to the extent necessary for our legitimate business operations in systems development, consultation, and marketing research, as well as for employee employment and personnel management. We will not handle personal information beyond the scope necessary to achieve the specified purposes of use (unintended use). We will also take measures to prevent unintended use.
We will comply with laws, regulations, national guidelines, and other standards regarding personal information protection.
We implement reasonable security measures to prevent the leakage, loss, or damage of personal information, and we continually improve our personal information security system by allocating management resources appropriate to our business circumstances. In the unlikely event of a breach, we will take prompt corrective action.
We will respond promptly, honestly, and appropriately to complaints and inquiries regarding the handling of personal information.
We will continually improve our personal information protection management system by reviewing it in a timely and appropriate manner in light of changes in the environment surrounding our company.
This policy will be distributed to all employees to ensure its thoroughness, and will be made available to everyone at any time by posting it on our website, in brochures, etc.
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[Contact Information]
Inquiries regarding our Personal Information Protection Policy can be made at the following contact information.
UZU Corporation
Personal Information
Inquiries
Address: 6F, Sangenjaya Building, 1-12-39 Taishido, Setagaya-ku, Tokyo 154-0004
Email: privacy@uz-inc.co.jp
TEL: 03-6805-2088 (Hours: 10:00 AM - 4:00 PM*)
*Inquiries received on Saturdays, Sundays, national holidays, the New Year's holiday period, and Golden Week will be handled on the following business day.
■About Personal Information Handling
Purpose of Use of Personal Information Handled by UZU
(1) Purpose of Use of Personal Information Obtained Directly from the Individual in Writing (including via the Website, Email, etc.) We will clearly state the purpose of use of personal information obtained directly from the individual in writing (including via the Website, Email, etc.) in writing prior to collection.
(2) Purpose of Use of Personal Information Obtained by Means Other Than the Previous Paragraph
Category Purpose of Use
Individual Customer Information
(Seminar Participants) To properly perform the commissioned seminar instructor duties
Personal Information Obtained from Customers in Connection with the Acceptance of Business Activities To properly perform the commissioned business activities
Information on Dependents of Executives and Employees
To be used for tax and social insurance procedures (including use of My Number)
■Notification of Matters Concerning Retained Personal Data
Requests from individuals or their representatives regarding the purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, erasure, and suspension of provision to third parties regarding personal data or records of third-party provision held by our company (hereinafter referred to as "Requests for Disclosure, etc.") will be handled as follows.
a) Name of Business Operator
Uzu Inc.
6F, Sangenjaya Building, 1-12-39 Taishido, Setagaya-ku, Tokyo 154-0004
Representative Director: Yuko Koterasawa
b) Personal Information Protection Manager: Chika Nishimura
Department: Web Marketing Division
Contact Information: Email Address: nishimura@uz-inc.co.jp
Tel: 03-6805-2088
c) Purpose of Use of All Retained Personal Data
Classification Purpose of Use
Individual Customer Information: For user support
For usage history management
For information on our services
For responding to inquiries
Business Partner Contact Information: For confirming order details (e.g., communication records)
Information on Our Employees (including Dependents): For employee personnel management, work management, health management, and security management
Information on Job Applicants: For contacting job applicants and managing our recruitment operations
Specific Personal Information
For purposes of use specified in the Numbering Act
d) Contact for complaints regarding the handling of retained personal data
UZU Corporation, Personal Information Inquiry Desk
6F, Sangenjaya Building, 1-12-39 Taishido, Setagaya-ku, Tokyo 154-0004
Email address: privacy@uz-inc.co.jp
TEL: 03-6805-2088 (Hours: 10:00 AM - 4:00 PM*)
*Reply on the next business day or later on Saturdays, Sundays, national holidays, New Year's holidays, and Golden Week.
e) Certified Personal Information Protection Organization
Currently, we are not affiliated with any certified personal information protection organizations.
f) Procedures for responding to requests for disclosure, etc. of retained personal data or records of third-party provision
1) Contact for requests for disclosure, etc.
Please contact the Personal Information Inquiry Desk listed above for requests for disclosure, etc.
*If you wish to request disclosure, etc. via electronic procedures, please let us know. As a general rule, we will process your request accordingly.
2) Procedures for Requests for Disclosure, etc.
① After receiving your request, we will mail you the designated request form, the "Request for Disclosure, etc. of Retained Personal Data."
② Please mail the completed request form, documents verifying your identity, and a fixed-amount postal money order for the handling fee (only for requests for notification of purpose of use and disclosure) to the Personal Information Inquiry Section listed above. If requesting on behalf of another person, please also mail documents verifying your identity.
Responses will generally be sent in writing (by sealed mail) to the individual.
3) Documents Verifying Your Identity
・Driver's License
・Passport
・Health Insurance Card
・Resident Registration Card
・Basic Resident Register Card
4) If requesting on behalf of another person, documents verifying your identity as an agent
If the person requesting disclosure, etc. is an agent, please enclose documents verifying your identity as an agent and documents verifying your identity as an agent. Please limit the information on your registered domicile to the prefecture on each document, and black out any subsequent information. Please also ensure that all documents do not include your personal identification number, or black out all digits.
① Documents verifying the representative's identity
<If the representative is a designated representative of the individual requesting disclosure, etc.>
Original power of attorney from the individual
<If the representative is the legal representative of a minor>
*A copy of either
・Resident registration card (stating the relationship)
・Other official document verifying legal representation
<If the representative is the legal representative of an adult ward>
*A copy of either
・Certificate of guardianship registration, etc.
・Other official document verifying legal representation
② Documents verifying the representative's identity
・Driver's license
・Passport
・Health insurance card
・Resident registration card
・Basic Resident Register card
5) Fee for notification of purpose of use and disclosure request
1,000 yen per request (Please enclose a postal money order with your invoice, etc.)
g) Personal Information Handling System and Measures Taken
1) Establishment of Basic Policy
To ensure the appropriate handling of personal data, we have established a "Personal Information Protection Policy" that outlines compliance with relevant laws, regulations, guidelines, etc., and a contact point for inquiries and complaints.
2) Establishment of Rules for Handling Personal Data
We have established Personal Information Protection Regulations that outline handling methods, responsible persons, and their responsibilities for each stage of the process, including acquisition, use, storage, provision, deletion, and disposal.
3) Organizational Security Management Measures
(i) We have appointed a person responsible for handling personal data, clarified the employees who handle personal data and the scope of personal data handled by those employees, and established a reporting and communication system to the person responsible in the event of any facts or signs of violations of laws or handling regulations.
(ii) We regularly conduct self-inspections of the handling of personal data, and audits are conducted by other departments and external parties.
4) Human Security Control Measures
① We provide regular employee training on important points to note regarding the handling of personal data.
② All employees are required to submit a confidentiality pledge, including for personal data.
5) Physical Security Control Measures
① In areas where personal data is handled, we manage employee access and restrict the devices they bring in, and take measures to prevent unauthorized access to personal data.
② We take measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal data, and when carrying such devices, electronic media, etc., including when moving within the office, we take measures to prevent personal data from being easily identified.
6) Technical Security Control Measures
① We implement access control to limit the scope of personnel and personal information databases, etc. that are handled.
② We have implemented mechanisms to protect information systems that handle personal data from unauthorized external access or malicious software.
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